Purchasing

Purchase Order

Losing control over delivery dates and material shortages on the shop floor? The Purchasing module lets you manage purchase orders, supplier master data and project demand in one place. Artificial intelligence analyses stock levels and automatically suggests the best time to place an order with a selected supplier.

See the screens

Purchase Order — module screens in Process App

Input: Selected supplier
Flow: Supplier selection → purchase order → confirmed delivery date
Output: Supplier order with delivery date

Who works here

Purchasing specialist

Benefits

What changes in the company after the rollout

A purchase order is created with line items, prices and delivery date. The order status is visible to production and project teams.

Full visibility of material demand

Instantly see which materials are missing for specific projects so you can avoid production downtime.

Faster order handling

Eliminate the need to switch between screens thanks to order details displayed directly in the list view.

Better cost control

Gain continuous insight into the total value of orders and the capital tied up in goods currently in transit.

Fewer purchasing errors

Avoid mistakes with clear information on minimum order quantities and minimum stock levels in the material catalogue.

Easier supplier evaluation

Make purchasing decisions faster with instant access to supplier history, ratings and payment terms.

System screens

How this process looks in Process App

Zrzuty pochodzą z działającego systemu — kliknij, aby powiększyć.

Main Purchasing module screen showing a summary of data in tiles with statistics, charts, and a table with the most recently added statuses.

Purchase order list screen showing the order table, summary tiles with values and statuses, and search filters.

Screen showing a modal window with details of a selected purchase order displayed over the order list.

Screen showing a modal window with project details and the material demand list, displayed over the project list in the Purchasing module.

Screen showing a modal window with detailed data for a selected material, displayed over the material catalogue in the Purchasing module.

Screen showing a modal window with details of a selected supplier, displayed over the supplier list in the Purchasing module.

Features

What exactly you get

Supplier database management

The system maintains a register of suppliers with their contact details, assigned category and overall rating.

Order status tracking

The application enables filtering and monitoring of all order stages, from draft through to final receipt.

Project demand analysis

The module displays a breakdown of materials by required, reserved and available quantities in stock for a given project or object.

Material catalogue

The system stores detailed technical parameters, unit prices and information on packaging sizes and units.

Purchase data visualisation

The application generates pie and bar charts showing the distribution of demand statuses and the size of each data set.

Artificial intelligence

What AI does for you in this process

Material shortage forecasting

Artificial intelligence analyses current stock levels and project demand, warning you about potential delays.

Supplier selection recommendations

Algorithms analyse historical on-time delivery and supplier ratings to suggest the best partner for a planned order.

Order quantity optimisation

The system analyses minimum order quantities and packaging sizes to propose the most cost-effective purchase bundles.

Module description

The process from start to finish

Manage the entire procurement process from supplier selection through to final material delivery. Continuously monitor the distribution of demand statuses and the value of orders in transit using clear charts and summary tiles. Review detailed material requirements for individual projects, checking required, reserved and available quantities in stock. Control your supplier base by viewing their ratings, payment terms and contact details directly from the details window. Create new purchase orders and filter them by status such as draft, in transit or received. Quickly search required items in the material catalogue and pay attention to low-stock alerts. Maintain full control over operating costs with a constant overview of total order value and shipping costs.

See this process on your own data

We will walk you through the “Purchase Order” module using your company as the example — the input, the flow and the end result in Process App.

Other modules

Explore the remaining system modules