Projects & Implementations

Project Time Tracking

Losing control of implementation profitability and your team’s time? The Projects module enables precise logging of hours against tasks and ongoing budget monitoring. Built-in AI algorithms automatically optimize resource allocation and generate weekly work summaries.

See the screens

Project Time Tracking — module screens in Process App

Input: Completed work
Flow: Enter hours → assign to task → impact on project budget
Output: Hours assigned to the project

Who works here

Project team

Benefits

What changes in the company after the rollout

The team reports hours logged against tasks and projects. This data is used to calculate implementation profitability.

Full control over profitability

Real-time insight into budget usage and spending helps you avoid financial losses on projects.

Optimal team workload

Clear allocation statistics prevent employee overload and work stoppages.

Faster time reconciliation

A convenient day grid and fast hour entry reduce the time needed for reporting.

Better visibility of progress

KPI tiles and progress bars give an instant view of the status of all active implementations.

Fewer recording errors

A structured process for submitting timesheets for approval ensures the accuracy of input data.

System screens

How this process looks in Process App

Zrzuty pochodzą z działającego systemu — kliknij, aby powiększyć.

Main Projects module screen presenting a summary of statistics, navigation tiles to views, and short lists of the user’s active projects and tasks.

Timesheet screen for recording work time, containing a table with the list of projects and fields for entering hours for each day of the selected week.

Resource Management screen presenting team allocation statistics and a list of users with their assigned projects and utilization level.

Budget and Profitability screen presenting the financial summary of a selected project, including budget statistic tiles, the list of project budgets, and an overview of spend by category.

Work Time screen showing a tabular breakdown of reported team work hours grouped by weeks, with visible task details and filtering options.

Work Time screen in the HR module presenting a tabular breakdown of reported employee work hours grouped by weeks.

Features

What exactly you get

Day-grid time entry

The system allows users to enter worked hours for projects split by individual days of the week.

Project budget management

The application lets you add new budgets and track spending by category.

Filtering and grouping entries

Users can search work time by employee, customer, or process and group data by weeks or months.

Resource allocation tracking

The module displays a list of users with their assigned projects and percentage utilization indicators.

Time sheet approval

This feature lets you save entered time as a draft or send a completed timesheet for manager approval.

Artificial intelligence

What AI does for you in this process

Resource allocation optimization

AI analyses team workload and suggests optimal assignment of employees to projects via the AI Optimization function.

Weekly description generation

AI automatically creates a text summary of reported hours and tasks using the Describe Week (AI) option.

Intelligent KPI reporting

AI processes time and budget data, presenting ready-made insights in the AI Reports tab.

Module description

The process from start to finish

Manage the entire implementation lifecycle from the Projects screen, where you can quickly review active projects and open tasks. Record completed work in the Timesheet view by entering hours into the day grid for the selected week, then submit the form for approval. Monitor team workload on the Resource Management screen to avoid overloads and distribute tasks optimally. Control finances in the Budget and Profitability tab by analysing the total budget, category-based spend, and remaining funds. Review detailed breakdowns of reported hours on the Work Time screen, using advanced filters and data grouping. Use the Overview, KPIs, and AI Reports tabs to keep the full picture and make sound business decisions.

See this process on your own data

We will walk you through the “Project Time Tracking” module using your company as the example — the input, the flow and the end result in Process App.

Other modules

Explore the remaining system modules